Principal Advisor, Sector Care Records

Help shape the future of Education

We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mō tēnei tūranga

The Principal Advisor, Sector Care Records is a 12-month fixed term role to support schools and kura to create and keep full and accurate records of a learners’ time at school.

This specialist role will be dedicated to developing and supporting education sector care records practices and standards, including new retention and disposal approaches. It will also provide and deliver targeted training materials.

You will work collaboratively with key stakeholders including sector bodies and government agencies to deliver recordkeeping initiatives and improvements, to support schools and kura to implement the Royal Commission recommendations. You’ll also need to work alongside regional Ministry teams to ensure that they understand the care records requirements, and that they are able to support schools and kura with implementation

This role offers an excellent opportunity to put your experience to work in a complex records and information management environment. We are passionate about what we do and how we do it. No two days are the same – the sector, information and people we work with are varied and interesting.

Salary range: $119,171 – $131,865 + 3% KiwiSaver. The successful candidate will be appointed at a salary which reflects individual skills and experience.

For more details about the role, you can view the Job Description here.

About you | Mōhou ake

We’re looking for someone with excellent interpersonal and communication skills and experience in building relationships and partnerships to achieve shared outcomes. You’ll need to be able to translate the care records requirements to language that resonates with a variety of audiences.

Practical experience managing the delivery of complex work programmes with a range of dependencies coupled with a can-do attitude and willingness to pitch in when needed will be a real asset in this role.

You will also offer:

• Extensive knowledge and experience in care records, as well as relevant legislation such as the Public Records Act (2005), the Archives NZ Information and Records Standard (2016), the Privacy Act (2020), and the Official Information Act (1982).
• A tertiary qualification (preferably post-graduate) in information management or a related field.
• Experience in designing and delivering training programmes.
• The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

You’ll be part of a team that values service, integrity, and partnership, and is guided by the principles of Te Tiriti o Waitangi.

About our group and team | Mātau rōpū ake

The Records Services team is responsible for establishing policies, procedures, and strategies to effectively manage the Ministry’s creation, storage, retrieval, retention, and disposal of records and information. We also:

• Lead the Ministry’s response to the record-keeping recommendations made during the Abuse in Care Royal Commission of Inquiry
• Securely manage the retention and disposal of records that are no longer in use, including the transfer of information of archival value to Archives New Zealand
• Provide staff with education and guidance and helping them to better understand their obligations under the Public Records Act 2005 
• Maintain an accessible, usable, and secure records management system for all Ministry staff
• Source and supply information from Ministry and external sources to support requests for specific information as requested
• Manage the on-going offsite storage of physical records and facilitate access to information held there

Are you ready to make a difference? | Kua rite koe mō tēnei mahi?

If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Kirsty Davies, Manager Records Services at kirsty.davies@education.govt.nz

Applications close Midnight –  Friday 31 October 2025.

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.