Advisor, Sector Care Records

Help shape the future of Education

We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mō tēnei tūranga

The Advisor, Sector Care Records will contribute to the development of recordkeeping practices and standards across the sector, including supporting new approaches to retention and disposal. By supporting schools and kura, you will help ensure the creation and maintenance of full and accurate records of a learner’s time at school.

This role involves preparing and delivering practical training materials to help improve recordkeeping capability in schools and kura. You’ll work collaboratively with sector bodies and government agencies to support initiatives that respond to the Royal Commission recommendations and strengthen care records across the education system.

For more details about the role, you can view the job description here.

About you | Mōhou ake

If you are at the beginning of your career or looking for the next challenge, with a strong work ethic and a willingness to learn, this role is for you. Ideally you will have some experience in records and information management, coupled with strong analytical, communication and relationship-building skills.

You will also offer:

• An understanding of care records, as well as relevant legislation such as the Public Records Act (2005), the Archives NZ Information and Records Standard (2016), the Privacy Act (2020), and the Official Information Act (1982).
• Practical experience in customer support.
• The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

We’re passionate about our work and the way we deliver it. Each day brings variety - from the systems we use to the information we manage and the people we collaborate with. This role offers a great opportunity to build experience in a dynamic and complex records and information management environment.

About our group and team | Mātau rōpū ake

The Records Services team is responsible for establishing policies, procedures, and strategies to effectively manage the Ministry’s creation, storage, retrieval, retention, and disposal of records and information. We also:

• Lead the Ministry’s response to the record-keeping recommendations made during the Abuse in Care Royal Commission of Inquiry
• Securely manage the retention and disposal of records that are no longer in use, including the transfer of information of archival value to Archives New Zealand
• Provide staff with education and guidance and helping them to better understand their obligations under the Public Records Act 2005
• Maintain an accessible, usable, and secure records management system for all Ministry staff
• Source and supply information from Ministry and external sources to support requests for specific information as requested
• Manage the on-going offsite storage of physical records and facilitate access to information held there

Are you ready to make a difference? | Kua rite koe mō tēnei mahi?

If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Kirsty Davies, Manager Record Services at Kirsty.Davies@education.govt.nz

Applications close Midnight – Friday 31 October 2025.

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.