Coordinator - School Property Insurance

Help shape the future of Education

We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mō tēnei tūranga

This is a Fixed Term 8-month position to provide Parental Leave cover.

There is the option to work part-time (at least 3 days per week, 22.5 hours) or full-time (at a maximum of 37.5 hours per week).

The job is location flexible, with attendance at a Ministry office – Hamilton, Wellington or Auckland, 2 x per week.

Please indicate in your cover letter the number of hours you would prefer to work per week. If you have strict availability requirements (within certain hours, or certain days of the week) please note them in your cover letter.

This role administers the Ministry’s school-facing insurance policies, works closely with our insurance brokers, and tracks our spend against deductibles. A large day-to-day part of the role is reviewing requests for funding from schools following unexpected losses.

This requires a detailed knowledge of our insurance policies and the Ministry’s funding policies, and the ability to apply those policies to the facts and ask the right questions to make sure that schools are getting the funding they are entitled to after a loss.

Salary range: $60,079 – $72,199 per annum + 3% kiwi saver.  The successful candidate will be appointed at a salary which reflects individual skills and experience.

For more details about the role, you can view the Job Description here Coordinator - School Property Insurance 

About you | Mōhou ake

We are looking for someone who loves to learn, enjoys a good spreadsheet, has an eye for detail and is good at keeping documentation organised.

You’ll also be:

• Comfortable picking up the phone and talking things through with our loss adjusters, insurance brokers, and Ministry Property Advisors.
• Familiar and competent working with numbers and making sure everything adds up.
• Have experience with general office administration, including filing, emailing, using Outlook for emails and calendar management, Teams, Excel, Word, and AdobePro.
• Experience working in insurance claims administration or funding policy administration is useful but not required.
• The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

The Ownership & Occupancy team is a small but mighty team that works across School Property to help keep schools safe, warm and dry. You will have regular tasks that generate work, and you will have a lot of autonomy to decide what you do next and when.

Some examples of regular tasks are:

• Checking for funding submissions assigned to you in our property management information system (K2) and reviewing them for whether they meet policy. You might review supporting documents that have been uploaded or call Property Advisors to ask questions.
• Recommending whether they are eligible for Risk Management funding based on the policy. You might call or email our loss adjuster, broker, or other Ministry funding experts to help make your recommendation.
• Working with our finance team to get the funding loaded, and with your manager to get the funding approved.
• Emailing the insurers of people who have damaged school property and negotiating a settlement for the damage.
• Checking a shared mailbox and answering questions about Risk Management funding.
• Keeping data maintained and running quarterly and annual reports on that data to analyse our loss history for our insurers. 
  
  
  

About our group and team | Mātau rōpū ake

The School Property group manages one of the largest property portfolios in Aotearoa New Zealand, composed of over 2,100 primary and secondary state schools and over 8,000 hectares of land with a carrying value of $33.5 billion. Our team is responsible for the portfolio, including school engagement, asset management, capital works delivery, investment planning and portfolio management. 

We have a responsibility to invest in property solutions that demonstrate value for money while still delivering the right outcome for our schools and kura. Demand for new or improved school property across the country is high, and the way we meet these needs is to do so more efficiently. We have set financial and timeliness targets for our programme, and we’re looking to improve our planning and delivery, as well as working proactively and collaboratively with schools and the construction sector. This will ensure that our property projects deliver value and are part of an affordable and deliverable programme of works.

As part of the response to the Government’s decisions following the independent Ministerial Inquiry into School Property, the School Property group is now led by a Chief Executive for School Property, who reports directly to the Minister for Education. We have put in place an improvement programme which responds to the Government's school property review recommendations.

Are you ready to make a difference? | Kua rite koe mō tēnei mahi?

If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Erin Stephen at Erin.Stephen@education.govt.nz

Applications close Midnight Sunday 6 July 2025

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.