Executive Assistant

Help shape the future of Education

We work to shape an education system that delivers equitable and excellent outcomes

Our organisation is made up of talented and committed people around Aotearoa, from a wide range of backgrounds and cultures. While we work in different groups and on different things, we all strive every day to make the biggest difference we can for our students in our education system.

About this role | Mō tēnei tūranga

We are looking for a highly skilled and proactive Executive Assistant to support the Director of Education, Canterbury Chatham Islands.

This is a full-time, permanent role requiring a high level of professionalism, discretion, and initiative.

You’ll be responsible for managing the Director’s schedule, correspondence, and key priorities, while also providing high-quality administrative, analytical, and research support. This is a pivotal role that requires sound judgement, adaptability, and the ability to work independently in a fast-paced environment.

Key responsibilities include:

• Managing confidential information and maintaining the trust of the Director.
• Proactively managing diaries, travel, meetings, and logistics.
• Monitoring correspondence and ensuring timely responses and follow-ups.
• Preparing briefings, reports, and presentations.
• Supporting financial and purchasing processes.
• Identifying and implementing process improvements.
• Supporting the regional Incident Management Team as Controller’s Assistant.

Salary range: $65,801 - $79,195 per annum + 3% kiwi saver.  The successful candidate will be appointed at a salary which reflects individual skills and experience.

For more details about the role, you can view the job description here. 

About you | Mōhou ake

We’re looking for someone who brings a proactive, solutions-focused approach and thrives in a collaborative team environment. You will have a strong customer service ethic, excellent organisational skills, and the ability to anticipate needs and act with discretion.

You will also offer:

• Proven experience supporting a senior leader in a complex organisation.
• Excellent time management and prioritisation skills.
• Strong written and verbal communication skills.
• High-level proficiency in Microsoft Office applications including Outlook, Word, and Excel.
• Experience booking travel and organising events.
• Understanding of the Machinery of Government and/or public sector.
• A commitment to upholding Te Tiriti o Waitangi and public service values.
• The ability and willingness to adhere to the Public Service Standards of Integrity and Conduct.

We offer a supportive and inclusive environment that values initiative, continuous improvement, and strong relationships. As part of our team, you’ll have the opportunity to develop your leadership skills, contribute to meaningful work across the Canterbury region, and be part of a culture that encourages learning and innovation.

About our group and team | Mātau rōpū ake

You’ll be part of a supportive and inclusive regional team that values initiative, continuous improvement, and strong relationships. We work together to enable the delivery of effective education services across the Canterbury and Chatham Islands region.

Are you ready to make a difference? | Kua rite koe mō tēnei mahi?

If this opportunity interests you, please submit your cover letter and resume by using the ‘apply' button. In your cover letter we’d like to know about you, your values, or anything else you’d like to share. We’re keen to understand your motivations, strengths, transferable skills, and the diverse perspectives you will bring to the role.

For further information, please contact Lisa Winter, Business Support Manager at Lisa.Winter@education.govt.nz  

Applications close Midnight – Sunday, 12 October 2025

We want our people to feel valued for their unique qualities and have a sense of belonging. If you require assistance or adjustments to fully participate in the recruitment process, please let us know.